The Artefact Library

The Artefact Library is the home for every artefact in your workspace — across every playbook, every company you can see, and every collection you've set up. Open it from the sidebar's Artefacts entry. This page is the canonical look-up for finding what you need fast.

How the Library is organised

There are three layers of organisation, from coarse to fine:

The filters, in detail

Filter	What it does	Useful for
Kind	Show only managed / derived / generated / referenced.	Finding the AI-generated set vs the human-managed set.
Category	Show only decisions / actions / questions / risks / deliverables / strategy / policy / vision.	Reviewing all open risks; auditing decisions.
Status	Show only artefacts at a particular point in the lifecycle (draft → archived).	Cleaning up drafts; reviewing what's awaiting confirmation.
Collection	Restrict to one collection (including "Unorganized").	Working inside a single playbook's body of work.

Filters compose, so a query like "show me all proposed decisions in the Northwind collection" is a three-filter set away.

Collections, including "Unorganized"

Collections are how you keep the Library navigable as it grows. Some come from Gleo automatically:

• Per-playbook collections — every playbook has its own collection (Playbook: ) so its artefacts cluster together.
• Custom collections — you can create your own for cross-playbook bodies of work (e.g. Quarterly strategy, Active client engagements).
• Unorganized — the collection artefacts land in if you don't assign them anywhere.

Searching the Library

Two search modes, side-by-side in the Library's search bar:

• Keyword search — matches against artefact titles and metadata. Always available.
• Semantic search — matches against the content of artefacts using embeddings, so a query like "concerns about delivery timeline" finds artefacts that don't literally use those words. Available when your organisation has the semantic-search feature enabled.

Semantic search is especially useful for the long tail — finding the relevant decision from six months ago when you can't remember exactly what it was called.

The detail pane

Click any artefact in the Library to open it. The detail pane has three parts:

• Body — the artefact's content (or a preview, if it's an external pointer).
• Metadata — kind, category, content mode, status, collection, owner, and timestamps.
• Version history drawer — every prior version, with the ability to inspect each one.

The version history drawer is where the lifecycle becomes visible: each promote, each new version, each supersede shows up as a row. See Statuses and versioning for the full lifecycle.

Creating a new artefact

The New artefact button in the Library top-bar opens the create flow. The full walkthrough — picking kind, category, and content mode — is in Creating an artefact.

Walkthrough

1. 1

   Open the Library

   Sidebar → Artefacts. Scan the collection headers; the largest collections will probably be your most active playbooks.

2. 2

   Filter to what you want

   For example: kind = managed, status = active. The Library re-renders to show only artefacts that match.

3. 3

   Search

   Type a keyword in the search bar. If semantic search is enabled, also try a more conceptual query — "decisions about pricing" — to surface artefacts you wouldn't find with keywords alone.

4. 4

   Open the detail pane

   Click an artefact. Read the body, check the metadata, and open the version history drawer to see the history of changes.

Tips & pitfalls

Related pages